Guidelines for 928OC Event Support

Greg,
Up to you and the OC - just pointing out all the pitfalls to a small organization like the OC.
I am happy to sponsor more than $2k to promote my company with none of the petty rules and regulations associated with the OC giving there "blessing" to an OC sponsored event.
So you are happy to put forward a couple of thousand $ to cover a dinner or other function at an event even though it was stated publically that this would never be allowed to happen again after the dinner was sponsored by the OC at Wichita - your super leader Stan Shaws words not mine. Not exactly what I read in your rules and regs. However good to hear that you will now do this.
Best,
Roger

Roger,

Please don't be negative and open up old wounds. Let's move forward in a positive manner. That was then, and this is now.

As long as the organizers of the next OCIC work with the OC board well ahead of time and propose a reasonable plan of action, I'm sure things can be worked out reasonably.

Obviously the OC does not have the resources to completely sponsor an OCIC event. The costs need to be spread out among the attendees, the OC and other sponsors.

Regards,
Greg

p.s. They are not "rules and regs." They are guidelines. The OC board is willing to be reasonable and work with the organizers of the next OCIC to make it a successful event. So, please stop being so negative.

Roger Tyson;16210 wrote: Greg,
So you are happy to put forward a couple of thousand $ to cover a dinner or other function at an event even though it was stated publically that this would never be allowed to happen again after the dinner was sponsored by the OC at Wichita - your super leader Stan Shaws words not mine. Not exactly what I read in your rules and regs. However good to hear that you will now do this.
Best,
Roger

Forever the need to rewrite history with false statements, eh Roger?

Greg,
To be fair, the document reads like requirements in some parts and guidelines in others. Use of 'shall' and 'must' in portions of the document imply requirements, where the words 'should' and 'may' imply guidelines.

If I understand your recommendation, a prospective sponsor should contact the Board and begin a process of negotiation to be allowed to use the OCIC name for their event and receive funds and memorabilia. I suspect that there are provisions in the Guidelines that in the Board's opinion are non-negotiable (given the demise of the GJ OCIC) and perhaps these should be made clear.

Bill......the event organiser contacts the club and begins process and for the event being organised in Western Canada for 2014 the parties are in discussion.

It is of interest that the club may provide a $1000/2000 for an OCIC then expects $28 from each participant with an expected attendance of 60-150.

The extreme math of: 150*$28=$4200 minus the $1000 doesn't quite balance especially when the adders of bank fees and organisers time are also included.

As stated we are in discussion and are hopeful we reach a solution that appeases all

Malcom....
The fee is not mentioned in the Guidelines but perhaps because it's not a 'guideline', but a 'requirement'. Otherwise, wouldn't we expect to see the guidelines revised?

I suppose it would have to be added to the attendance fee - I can't imagine where else it would come from unless a sponsor wanted to pick it up. All in all, it seems very strange.

Glad you're in discussions, in any event.

Perhaps any Club member that is chosen to plan and produce an OCIC should then be appointed by the Board to be a Trustee for the year preceding the event to give both parties some perspective. Anyone willing to take on the OCIC to certainly has the skills, energy, and interest to qualify for the position in my book!